APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the July 21, 2015 (Regular Board Meeting), the July 21, 2015 (Tentative Budget Meeting), and the July 28, 2015 (Public Hearing to Adopt 2015 Tentative Millage and 2015-2016 Budget Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board August 4, 2015 (Regular).pdf
Attachment: Board August 4, 2015 (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: SB Reassignment Agenda 8.4.15.pdf

AGREEMENTS/CONTRACTS

9. AGREEMENT FOR MEAL SERVICE AT IMAGINE NORTH PORT-ELEMENTARY

Description
The Sarasota County Schools, Food and Nutrition Services shall provide breakfast and lunch meals to the students enrolled in Imagine North Port Elementary for the 2015-16 school year.

Recommendation
That the agreement for meal service between the School Board of Sarasota County, food and Nutrition Services and Imagine North Port Elementary be approved as presented.

Attachment: Imagine-NP ELEMENTARY 2015-16.pdf

10. AGREEMENT FOR MEAL SERVICE AT IMAGINE NORTH PORT SECONDARY SCHOOL

Description
 The Sarasota County Schools, Food and Nutrition Services shall provide breakfast and lunch meals to the students enrolled in Imagine North Port Secondary school for the 2015-16 school year.

Recommendation

That the agreement for meal services between the School Board of Sarasota County, Food and Nutrition Services and Imagine North Port Secondary school be approved as presented.

Attachment: Imagine-NP SECONDARY 2015-16.pdf

11. AGREEMENT FOR MEAL SERVICE AT ISLAND VILLAGE MONTESSORI & MIDDLE SCHOOLS

Description
The Sarasota County Schools, Food and Nutrition Services shall provide breakfast and lunch to the students enrolled at Island Village Montessori & Middle Schools for the 2015-16 school year.

Recommendation
That the agreement for meal services between the School Board of Sarasota County, Food and Nutrition Services and Island Village Montessori & Middle Schools be approved as presented.

Attachment: Island Village Island Village Middle 15-16.pdf

12. AGREEMENT FOR MEAL SERVICE AT ISLAND VILLAGE MONTESSORI ON CLARK

Description

The Sarasota County School, Food and Nutrition Services shall provide breakfast and lunch meals to the students enrolled in Island Village Montessori on Clark Rd. for the 2015-16 school year.

Recommendation
That the agreement for meal services between the School Board of Sarasota County, Food and Nutrition Services and Island Village Montessori on Clark Rd. be approved as presented.

Attachment: Island Village on Clark 15-16.pdf

13. AGREEMENT FOR MEAL SERVICE AT SARASOTA SUNCOAST ACADEMY

Description
The Sarasota County Schools Food and Nutrition Services shall provide breakfast and lunch meals to the students enrolled in Sarasota Suncoast Academy for the 2015-2016 school year.

Recommendation
That the agreement for meal services between the School Board of Sarasota County Food and Nutrition Services and Sarasota Suncoast Academy be approved as presented.

Attachment: Sara Suncoast Acad 15-16.pdf

14. AGREEMENT FOR MEAL SERVICES AT SARASOTA ACADEMY OF THE ARTS

Description
The Sarasota County Schools, Food and Nutrition Services shall provide breakfast and lunch meals to the students enrolled at Sarasota Academy of the Arts for the 2015-2016 school year.

Recommendation
That the agreement for meal service between the School Board of Sarasota County, Food and Nutrition Services and Sarasota Academy of the Arts be approved as presented.

Attachment: Sarasota Acad of the Arts 2015-16.pdf

15. AGREEMENT FOR MEAL SERVICE AT SARASOTA MILITARY ACADEMY

Description
The Sarasota County school Board, Food and Nutrition Services shall provide breakfast and lunch meals to the students enrolled at Sarasota Military Academy for the 2015-2016 school year.

Recommendation
That the agreement for meal services between the School Board of Sarasota County, Food and Nutrition Services and Sarasota Military Academy be approved as presented.

Attachment: Sarasota Military 15-16.pdf

16. AGREEMENT FOR MEAL SERVICE AT SARASOTA MILITARY ACADEMY PREPARATORY MIDDLE SCHOOL

Description
  The Sarasota County Schools, Food and Nutrition Services shall provide breakfast and lunch meals to the students enrolled at Sarasota Military Preparatory Middle School for the 2015-2016 school year.

Recommendation
That the agreement for meals services between the School Board of Sarasota County, Food and Nutrition Services and Sarasota Military Preparatory Middle School be approved as presented.

Attachment: Sarasota Military Acad Prep 15-16.pdf

17. AGREEMENT FOR MEAL SERVICE AT SARASOTA SCHOOL OF ARTS AND SCIENCES

Description
The Sarasota County Schools, Food and Nutrition Services shall provide breakfast and lunch meals to the students enrolled at the Sarasota School of Arts and Sciences for the 2015-2016 school year.

Recommendation
That the agreement for meal services between the School Board of Sarasota County, Food and Nutrition Services and Sarasota School of Arts and Sciences be approved as presented.

Attachment: SSArtsSci 15-16.pdf

18. AGREEMENT FOR MEAL SERVICE AT SUNCOAST SCHOOL FOR INNOVATIVE STUDIES

Description
The Sarasota County Schools Food and Nutrition Services shall provide breakfast and lunch meals to the students enrolled at Suncoast School for Innovative Studies for the 2015-2016 school year.

Recommendation
That the agreement for meal services between the School Board of Sarasota County, Food and Nutrition Services and Suncoast School for Innovative Studies be approved as presented.

Attachment: SSIS 15-16.pdf

19. AGREEMENT FOR MEAL SERVICE AT SUNCOAST SCHOOL FOR INNOVATIVE STUDIES MIDDLE SCHOOL

Description

The Sarasota County Schools Food and Nutrition Services shall provide breakfast and lunch meals to the students enrolled at Suncoast School for Innovative Studies Middle School for the 2015-2016 school year.

Recommendation
That the agreement for meal services between the School Board of Sarasota County, Food and Nutrition Services and Suncoast School for Innovative Studies Middle School be approved as presented.

Attachment: SSIS Middle 15-16.pdf

20. AGREEMENT FOR MEAL SERVICE AT STUDENT LEADERSHIP ACADEMY

Description
The Sarasota County Schools Food and Nutrition Services shall provide breakfast and lunch meals to the students enrolled at Student Leadership Academy for the 2015-2016 school year.

Recommendation
That the agreement for meal services between the School board of Sarasota County Food and nutrition Services and Student Leadership Academy be approved as presented.

Attachment: Student Leadership Acad 15-16.pdf

MATERIALS MANAGEMENT

21. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodian of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable.  Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.   

Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved.

Attachment: AgdDeleteProperty08042015.pdf

22. APPROVAL TO AWARD BID #16-0341 FOR SAFETY AND SECURITY S2 SECURITY ACCESS CONTROL EQUIPMENT

Description
Bids to provide 'Safety and Security S2 Security Access Control Equipment' were received from two vendors on July 9, 2015.  The bid of Commercial Fire & Communications, Inc. was the best low bid meeting the advertised specifications.  This bid is for a period of one year with an option to renew for two additional one-year periods.  The funds for these purchases are contained in the transfer from capital budget allocated to the School Safety and Security Department. 

Recommendation

That the bid of Commercial Fire & Communications, Inc. for 'Safety and Security S2 Security Access Control Equipment' in an amount not to exceed $500,000.00, be approved as presented.

Attachment: SafetySecurS2Equip16-0341Rec.pdf

CONSTRUCTION

23. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE FRUITVILLE ELEMENTARY SCHOOL CLASSROOM WING ADDITION FOR PRE-CONSTRUCTION SERVICES PROJECT

Description
All work has been completed.  The final project costs have been internally audited and are enclosed in Final Contractor's Application and Certificate for Payment No. Six (6).  The Director of Construction Services Department has determined that the project is complete in accordance with state statutes. 

Recommendation
That the Fruitville Elementary School Classroom Wing Addition for Pre-Construction Services project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: BAIenc8-4-2015_ProjCompl+FinalConPymt-6-FruitvillePrecon.pdf

24. APPROVAL OF RANKING FOR CONSULTANT SERVICES FOR ALL TYPES OF PAINTING AND WEATHERPROOFING FOR A PERIOD OF THREE (3)-YEARS

Description
The scope shall include consultant services for all types of painting and weatherproofing for the School Board of Sarasota County for a period of three (3)-years.  On 7/13/2015, the Professional Services Selection Committee (PSSC) met to select a firm for this continuing services contract.  The Committee has ranked them in accordance with School Board Policy #7.71.  The estimated cost of these services for the three (3)-year period is $350,000.00.  Funds for these services are available through individual project accounts.

Recommendation
That the ranking of qualified firms for consultant services for all types of painting and weatherproofing for a period of three (3)-years be approved as presented and the Director of Construction Services be authorized to attempt negotiations with the top-ranked firm.

Attachment: BAIenc8-4-2015_ApprovalOfRankings_Painting&Weatherproofing.pdf

25. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description

The Construction Services' Change Orders are summarized on the enclosure for ease of review.  These change orders total a decrease of ($32,065.52) in gross contract dollars.

Included in these change orders are (243,718.88) credits for Direct Material Purchases; the corresponding Direct Material Purchase Orders of ($229,734.79) result a net of $13,984.09 in sales tax savings.

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc8-4-2015_CSDCOs.pdf

JOB DESCRIPTIONS

26. APPROVAL OF REVISED JOB DESCRIPTION FOR STATE REPORTS COORDINTOR

Description
The revised job description for State Reports Coordinator is being presented to the School Board for approval.

Recommendation

That the School Board approve the job description for State Reports Coordinator as presented.

Attachment: Job 223 - StateReptCoor.pdf